what is a printer & photocopier lease?
A photocopier lease gives your business access to the latest technology without the large upfornt cost of buying outright. Modern Photocopiers (Multifunctional Devices) are equipped with an array of special features that go far beyond simply printing and copying - meaning a brand new device can cost tens of thousands of pounds.
A lease means you can spread the cost of the machines by making affordable monthly payments over a fixed term (usually 3-5 years) with no upfront costs and when combined with a managed print service , you will receive replacement toner, regular servicing and ongoing support, meaning everything is taken care of so you can focus your time on your business - we can even supply your paper!
You have the flexibility during your contract to add to or upgrade your fleet of photocopiers and at the end of the lease you have the option to end, renew, upgrade or purchase your photocopiers outright.
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Affordable and Flexible Solutions
why lease a photocopier instead of buying outright?
Purchasing a photocopier can tie up valuable capital and leave your business having to manage ongoing costs for toner, servicing and repairs, meaning the total cost of ownership including other hidden costs, can make what seemed like a simple expense for a printer or photocopier can become a significant, ongoing overhead.
Leasing protects your cashflow, turning unpredicatable costs into predictable, fixed monthly payments and is 100% tax deductable. And when combined with our award-winning managed print service, you gain a fully supported print sertup that includes toner delivery, maintenance and proactive servicing - so you never have to think about printing again.
Still weighing up the pros and cons? Read our guide - Buying Printers vs Leasing: What’s Best for You - to see which option best fits your business.
Thorough Inspection & Assessment
what are the benefits of leasing a printer or photocopier?
Leasing a photocopier or printer allows your business to access the latest technology without the large upfront cost of purchasing equipment outright.
With predictable monthly payments, tax efficiencies, and the flexibility to upgrade as your business grows, leasing is a cost-effective and scalable option. You’ll also enjoy the convenience of service and maintenance support, so you can focus on running your business, not managing your printers.
no initial outlay
Purchasing a modern photocopier outright can be a significant investment, often costing tens of thousands of pounds. Leasing gives your business access to the latest technology without the upfront expense, allowing you to spread the cost over a fixed term with predictable, affordable monthly payments.
improved cashflow
Leasing spreads the cost of your photocopier over fixed monthly payments, helping to preserve capital for other areas of your business.
future-proof with flexible upgrade options
As your business grows, a Lex lease lets you upgrade to the latest technology whenever you’re ready, without disruption, expense, or the frustration of being left with obsolete equipment you’ve already paid thousands for.
predictable budgeting
Fixed monthly payments make it easier to forecast and control your operational expenses, with no hidden surprises.
everything taken care of
Every Lex lease can include our Managed Print Service, meaning all toner, waste units, and consumables are automatically delivered when required.
Our monitoring software tracks supply levels and alerts us before you run out — keeping your printers running and your team focused on business.
tax efficiency
Leasing offers predictable, 100% tax-deductible payments that can be offset against profits, without using your Annual Investment Allowance. This helps preserve cashflow and keeps your capital allowances free for other business investments.
what are the best printers & photocopiers to lease?
Lex has been providing printer and photocopier leasing services to businesses in Manchester and across the UK for over 45 years. This extensive experience with a wide range of manufacturers has led us to partner with Lexmark and Develop - two of the world’s leading printer and photocopier brands.
We offer a broad selection of models for lease, each tailored to your business’s specific printing, scanning, and photocopying needs. Whatever the size of your business, we’ll recommend the right device to keep things running smoothly and affordably.
frequently asked questions about printer & photocopier leasing
Below are some of the most common questions businesses ask when considering leasing their printing equipment. Click each heading to expand and learn more about how our leasing process works.
what’s included in a lex lease?
With Lex, a lease is more than just the device. We provide delivery, installation, training for your team, and ongoing maintenance. Toners and consumables are covered through our managed print service — meaning you simply add paper and get on with business.
how long does a photocopier lease last?
Most leases run between 3 and 5 years, but we’ll work with you to find the right term for your business. Our flexible leasing agreements mean you only commit for as long as it makes sense for your needs.
which photocopier is right for my business?
From compact desktop models to high-capacity multifunction devices, we’ll match you with the right photocopier for your workflow. We consider print speed, finishing options, connectivity, and space to recommend the ideal device for your business.
what happens at the end of my lease?
When your lease ends, you’re in control. You can renew, upgrade, extend, or purchase your device at a reduced cost. Whatever your choice, we’ll guide you through the process to make it simple and cost-effective.
when might leasing not be the right choice?
If you’re a new business and do not yet qualify for finance or have very low print volumes, leasing might not offer the best value. In those cases, a short-term rental or a smaller desktop printer could be a more practical option until your needs grow. Learn more about our rental options here.
what’s the difference between leasing and renting?
Leasing is designed for longer-term use, typically 3 to 5 years, and offers low monthly costs. Renting is short-term, more flexible and ideal for projects, temporary offices or growing businesses who do not know what their future printing needs will be.
what if i’m already in a lease with another provider?
If you’re currently tied into a contract with another supplier, we can review your existing lease to determine if you are getting value for money and explore options to help you switch to Lex. In many cases, we can arrange early upgrades or buyouts through our finance partners, making the process smooth and cost-effective.
can i end my lease early?
Leases are designed to run for the agreed term, but if your circumstances change, we can often help arrange an early settlement. We’ll always explain your options clearly and guide you through the process.
how quickly will my printer be repaired if there’s a problem?
Our engineers are based nationwide and respond quickly, typically within 4 hours. Most issues are resolved on the first visit, and we keep key parts and toner in stock to minimise downtime.
ask us a question
Please get in touch with us if you have any questions about photocopier leasing or anything else related to our services. Whether you need advice, a quote, or help finding the right solution for your business, our friendly team are standing by and happy to help.
We have been using Lex Business for our printers (Supply and Maintenance) and stationery orders for over 10 years now. Sam and the team are very helpful and efficient and never disappoint. I would definitely recommend them to any business.
Rayburn Trading
In the 2 years of having been a customer of Lex we've not had a single problem. The office supplies are to a high standard and they provide a fast, reliable delivery service. Would 100% recommend Lex!
Matthew Davidson
Head of Finance - AFG Law
Sam and the team at LEX have been helping us with stationery, furniture and photocopier / print for the past 4 years. Always quick to respond. Lovely family business, making the time to get to know customers and ensure that everyone gets great service. Highly recommend.
Gill Arnott
GEM Business Support
We have been with LEX for over 8 years, the service they provide is brilliant. We have our photocopier and printers managed by them as well as all our stationary orders, they are pro active with all our needs and this really helps our own business run smoothly.
Jo Naven
Slattery
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Systems House,
Smyrna Street,
Radcliffe,
Manchester, Greater Manchester, M26 4BN
GB
0161 724 5711
