fast flexible access to the right photocopier when you need it
what is a photocopier rental?
Photocopier rental gives your business fast and flexible access to the right device without the upfront cost of buying or the long-term commitment of a lease. Many of our returning customers say it’s the ideal solution for unexpected spikes in workload, allowing them to bring in a reliable, fully equipped machine at short notice for exactly as long as they need it.
our printer & photocopier partners
Affordable and Flexible Solutions
what is the difference between renting and leasing a photocopier?
Both photocopier rental and leasing give your business access to modern printing technology, but they are designed for different needs.
Rental is a short-term, highly flexible option, ideal if you only need a printer or photocopier for a temporary project, event, seasonal workload, or interim office setup. Lex offers rental periods from weekly terms through to several months, with no long-term commitment.
Leasing is a longer-term solution, typically lasting between 3 and 5 years. This option suits businesses that know they will need a photocopier for a fixed period and want predictable monthly costs. Leasing usually requires a credit history, so if you are a new business or unable to obtain finance, photocopier rental is often the most practical and accessible choice.
Thorough Inspection & Assessment
Who is a photocopier rental for?
Photocopier rental is a practical solution for organisations that need flexible print capacity without long-term commitment, including:
-
Offices
Ideal for busy periods, temporary staff increases, or while waiting for a permanent device. -
Schools and education
Useful during exam periods, enrolment peaks, or short-term projects. -
Construction and site offices
Reliable printing for temporary offices and remote locations. -
Healthcare and professional services
Short-term compliance, reporting, or overflow printing needs. -
Events and temporary locations
Conferences, training sessions, and pop-up workplaces. -
Start-ups and new businesses
A straightforward option for businesses that may not yet qualify for leasing or credit finance, allowing access to reliable equipment without complex approval processes.
what are the benefits of renting a printer or photocopier?
Photocopier rental is designed for businesses that need reliable print capacity without being tied into a long-term agreement. Key benefits include:
With simple, predictable costs and full support included when you take out a service contract, photocopier rental is ideal for short-term requirements, growing businesses, and organisations that need to respond quickly to changing workloads. It allows you to stay productive while keeping control of costs and avoiding unnecessary long-term obligations.
no upfront cost
Get the equipment you need without a large one-off purchase.
flexible rental periods
Rent for as long as you need, whether it’s a short-term requirement or a longer project.
fast setup and installation
Ideal when you need a machine quickly due to increased workload or unexpected changes.
maintenance and support included
Servicing, repairs, and technical support are included with a service contract, so you stay up and running.
everything taken care of
Every Lex rental can include our Managed Print Service, meaning all toner, waste units, and consumables are automatically delivered when required.
Our monitoring software tracks supply levels and alerts us before you run out — keeping your printers & photocopiers running and your team focused on business.
tax efficiency
Renting offers predictable, 100% tax-deductible payments that can be offset against profits, without using your Annual Investment Allowance. This helps preserve cashflow and keeps your capital allowances free for other business investments.
predictable costs
Simple monthly pricing makes budgeting easier and avoids surprise expenses.
scale up or change device if needed
If your needs change, rental gives you the flexibility to adjust without being locked in.
what are the best printers & photocopiers to rent?
Lex has been providing printer and photocopier leasing services to businesses in Manchester and across the UK for over 45 years. This extensive experience with a wide range of manufacturers has led us to partner with Lexmark and Develop - two of the world’s leading printer and photocopier brands.
We offer a broad selection of models for rent, each tailored to your business’s specific printing, scanning, and photocopying needs. Whatever the size of your business, we’ll recommend the right device to keep things running smoothly and affordably.
frequently asked questions about printer & photocopier rental
Below are some of the most common questions businesses ask when considering renting their printing equipment. Click each heading to expand and learn more about how our rental process works.
how long can I rent a photocopier for?
Photocopier rental is flexible and can be arranged for short-term or longer periods, depending on your needs. Many businesses use rental for temporary projects, busy periods, or while waiting for a permanent device.
what is included in a photocopier rental?
Photocopier rental provides access to the machine itself, with servicing and consumables available through an accompanying service contract or managed print service. This allows you to tailor the level of support to your needs, from basic maintenance cover to fully managed printing with toner included.
can I extend my rental if I need it for longer?
Yes, rental periods can usually be extended if your requirements change. This allows you to keep the equipment for as long as it remains useful to your business.
is photocopier rental suitable for new businesses?
Yes. Photocopier rental is a popular option for start-ups and new businesses that may not yet qualify for leasing or credit finance.
what’s the difference between leasing and renting?
Leasing is designed for longer-term use, typically 3 to 5 years, and offers low monthly costs. Renting is shorter-term and more flexible, making it ideal for projects, temporary offices, or businesses that expect their printing needs to change.
our current rental promotions
Lexmark XM7355
Mono A4 Multi-Function Laser Printer
The Lexmark XM7355 delivers up to 52 ppm monochrome output, supported by long-life components, high-yield toner, and robust finishing options for maximum uptime. Its 10-inch e-Task touchscreen, flexible connectivity, and reliable paper-handling make operation simple and dependable. Engineered for durability and efficiency, it features a long-lasting fuser and is rated EPEAT® Gold and ENERGY STAR® (2.0) for outstanding energy performance.
- Heavy duty
- 52ppm
- Up to 150 sides per minute scan (Duplex)
- Colour touch display
- 3 paper draws
- Low cost-per-copy
- Free delivery
Only £7 PER WEEK
get in touch
Lexmark M5270
Mono A4 Printer
Large workgroups get top performance with the Lexmark M5270, delivering a first page in 4 seconds and speeds up to 66 ppm. The 4.3-inch e-Task touchscreen and 1 GHz dual-core processor with 512MB memory keep workflows smooth, while robust paper handling supports up to 4,400 sheets and optional finishing. Ultra High Yield toner and long-life components reduce downtime, and Lexmark’s full-spectrum security protects your device, network, and data.
- Heavy duty
- Up to 66ppm
- Up to 140 sides per minute scan (Duplex)
- Colour touch display
- Low cost-per-copy
- Free delivery
Only £4.50 PER WEEK
get in touch
ask us a question
Please get in touch with us if you have any questions about photocopier renting or anything else related to our services. Whether you need advice, a quote, or help finding the right solution for your business, our friendly team are standing by and happy to help.
We have been using Lex Business for our printers (Supply and Maintenance) and stationery orders for over 10 years now. Sam and the team are very helpful and efficient and never disappoint. I would definitely recommend them to any business.
Rayburn Trading
In the 2 years of having been a customer of Lex we've not had a single problem. The office supplies are to a high standard and they provide a fast, reliable delivery service. Would 100% recommend Lex!
Matthew Davidson
Head of Finance - AFG Law
Sam and the team at LEX have been helping us with stationery, furniture and photocopier / print for the past 4 years. Always quick to respond. Lovely family business, making the time to get to know customers and ensure that everyone gets great service. Highly recommend.
Gill Arnott
GEM Business Support
We have been with LEX for over 8 years, the service they provide is brilliant. We have our photocopier and printers managed by them as well as all our stationary orders, they are pro active with all our needs and this really helps our own business run smoothly.
Jo Naven
Slattery
Check out a selection of our
success stories
.png)
For over 40 years we have been working with our clients on a wide range of projects aimed at improving their businesses. Take a deep dive into our recent success stories to see how we can help your business today.
View Success Stories
You may be interested in
Contact Us
Systems House,
Smyrna Street,
Radcliffe,
Manchester, Greater Manchester, M26 4BN
GB
0161 724 5711
