The modern workplace is very different from what it was 10, even 5 years ago.  Advancements in technology have transformed offices from static environments into hybrid ones, driven by mobile devices and flexible working. This shift has reinforced the importance of protecting laptops and cloud accounts, but today’s cybersecurity is also crucially about securing every endpoint. Printers and photocopiers remain a vital part of daily operations, yet they’re often an overlooked vulnerability.

Cyber Security Month is upon us, and the team at Lex are highlighting the importance of print security and how modern solutions like Lexmark Cloud Print Management (CPM) help businesses safeguard sensitive information without slowing productivity.

Why Print Security Matters

Modern hybrid working means team members can now work from virtually anywhere with an internet connection, using a range of devices such as laptops, tablets and mobile phones, making print security more important than ever.

Printing from home, shared spaces and remote offices increases the risk of data exposure. Outside traditional office networks, printers are often connected to unsecured home Wi-Fi, used on shared devices or left without regular security updates. This can expose sensitive information through intercepted print jobs, stored data or documents left unattended, making an unsecured printer an easy target for cyberattacks, data theft, or compliance breaches.

That’s why Lexmark devices are built with multi-layered security, ensuring that no matter where your team members work, every stage of the print process is protected and remains secure.

A Modern Solution: Lexmark Cloud Print Management (CPM)

As workplaces become increasingly flexible and decentralised, traditional office print servers and local network printing can pose new security risks, especially when team members print from different locations or devices.

Lexmark Cloud Print Management (CPM) moves your print infrastructure from physical office servers, which are often a target for attacks, to their secure, centralised cloud platform.

Confidential documents never sit exposed on local networks because they are held safely in the cloud until the user authenticates at a Lexmark-enabled printer.

By combining secure cloud storage, user authentication, and end-to-end encryption, Lexmark CPM keeps your sensitive data protected at all times, closing one of the biggest gaps in hybrid workplace security. 

Secure Release Options

To further protect sensitive information, Lexmark CPM ensures that documents are only printed when the authorised user is physically present.

• PIN Authentication - Users enter a personal PIN at the printer to release their documents.

• ID Card Authentication - Users simply swipe their ID card to authenticate and print.

These secure release methods prevent unauthorised access and eliminate the risk of confidential documents being left unattended, a key safeguard in today’s flexible, multi-location work environments.

What Are the Benefits of Cloud Print Management?

• Enhanced Security - Print jobs are stored securely in the cloud until user authentication

• Easy Scalability - Delivered as a subscription service that grows with your organisation

• Greater Flexibility - Print from anywhere and release at any Lexmark-enabled printer

• Lower Costs - Reduced print waste, supplies use and server maintenance

Integrate Print Security Into Your Cyber Defence with Lexmark CPM

With Lexmark Cloud Print Management, businesses can modernise their print infrastructure while protecting their most valuable asset - their data.  Make sure your print environment isn't the weak link in your security chain.

Cyber Security Month is the Perfect Time to Review Your Print Security

Talk to Lex today about how we can help you safeguard your print environment and save you money.